Free Meeting Cost Calculator — How Much Does That Meeting Really Cost?
Every meeting has a cost: the sum of all attendees' time valued at their hourly rate. A 1-hour meeting with 10 people each earning $80,000/year costs the company approximately $385 in salaries alone — before lost productivity. This calculator makes meeting costs visible to help teams decide if a meeting is worth scheduling.
How to use Meeting Cost Calculator
Enter attendee details
Input the number of attendees and their average annual salary (or hourly rate).
Set meeting duration
Enter how long the meeting will last in minutes.
See total cost
The calculator shows total salary cost, cost per minute, and annual cost if this meeting recurs weekly.
Frequently asked questions
Meeting cost = (average hourly rate × number of attendees × duration in hours). Hourly rate = annual salary / 2,080 working hours. A $80K employee costs ~$38.46/hour. 10 attendees × 1 hour × $38.46 = $384.60.
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Further reading
Authority documentation and specifications behind this tool.
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