Free Custom Software ROI Calculator — Justify Your Software Investment
Custom software ROI is calculated by comparing the cost of the manual process being replaced (labor hours × hourly cost × frequency) against the development and ongoing maintenance cost of the software. This calculator produces a payback period and 5-year net savings, giving you the data to justify the investment to stakeholders.
How to use Custom Software ROI Calculator
Enter manual process cost
Input hours spent per week on the manual process, number of people doing it, and average hourly cost.
Enter software cost
Add development cost, monthly hosting/maintenance, and any ongoing licences.
See ROI
The calculator shows annual savings, payback period, and 5-year net ROI percentage.
Frequently asked questions
ROI = (Net Savings over period / Investment cost) × 100. Net savings = (annual manual process cost − annual software cost) × years. Payback period = software cost / annual net savings.
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Further reading
Authority documentation and specifications behind this tool.
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